Teaching and Learning with Technology Micro-grant Process


The Teaching and Learning with Technology Micro-grant is a program for the funding of small scale faculty initiatives promoting the use of learning technologies for the enhancement of teaching and learning. The program will award up to $1,000 for individual projects and up to $2,000 for group projects. A combined total of up to $20,000 will be awarded during a single year funding period.

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All currently employed full-time Regis University faculty and staff not directly employed by the Department of Instructional Design & Technology are eligible to participate. Affiliate faculty may participate in projects where a full-time faculty or staff is the principal investigator. Grant proposals must involve the innovative use of a learning technology related directly to the enhancement of teaching and learning in seat-based and/or online classrooms.

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Selection process

The selection process is competitive and based on the Teaching and Learning with Technology Micro-grant Program application form and scoring rubric. All properly completed applications received by the application deadline will be eligible for review by the selection committee.

Selection committee

The selection committee will consist of the Associate Provost (one vote), the Director of the Center for Excellence in Teaching and Learning (one vote), and the Director of the Department of Instructional Design & Technology (one vote). Selection committee members may designate others to assist in the selection process but each selection committee member receives only one vote.

Allocation of awards

A minimum of one award, either individual or group, will be awarded to each of the five colleges when represented in application submissions. If a college does not have at least one application, the funds allocated for that college will be awarded to applicants from other colleges based on the overall score achieved from the scoring rubric. An individual applicant may not be selected for multiple awards if they applied for both an individual grant and as the principal investigator (PI) of a group grant.

Award criteria

Successful applications will be based on several factors including the perceived degree of innovation of the proposal and the potential for application of proposal ideas to other courses.

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Implementation of successful projects

  • Upon funding of a grant award, awardees will have one year to implement the project and formulate results. The implementation timeline begins immediately upon notification of funding and ends in March of the following year.
  • Awardees will write up a one-page summary of findings for publishing on the ID&T website.
  • Awardees will also present at the spring Teaching and Learning with Technology Fair by way of a table presentation and/or poster session. The director of ID&T will follow up with awardees throughout the funding year to provide assistance and ensure projects are moving forward.
  • Awardees are encouraged to use formal research methods when designing and implementing TLTM projects. The use of generally accepted research methods will provide methodologies that are accepted by discipline-specific conferences and journals.
  • Awardees are encouraged to use the services provided by ID&T for project design, development, and integration into courses.
  • Awardees are encouraged to work with Information Technology Services (ITS) for discussions of the appropriateness of technologies being considered for purchase, when necessary. ITS may also be able to purchase technologies at a discounted price.
  • Awardees MUST consult ITS prior to purchasing technologies that will require installation in public areas such as computer labs.

Deadline for expenditure of awarded funds

All awarded funds must be spent by the last business day in March of month 3, 30 days prior to the end of the fiscal year in which funds were awarded. This ensures all funding will be spent in the fiscal year awarded. All unspent funds after April 1 may be withdrawn from the awarded amount.

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  • Second Monday in January (month 1): Call for Proposals opens
  • Second Friday in February (month 2): Call for Proposals closes
  • Second Friday in February (month 2): Beginning of application review process by the selection committee
  • Fourth Monday in February (month 2): Selection of project awards by the selection committee
  • First Monday in March (month 3): Announcement of project awards
  • Second Monday in March (month 3): Funding of awarded projects
  • March 30 (month 3): Deadline for awardees to spend awarded funds
  • March (month 3) through February (month 14): Implementation of projects
  • February (month 14): Projects completed
  • March (month 15): Submission of a one-page summary of findings to the ID&T director
  • March (month 15): Presentation of findings by awardees at the Teaching and Learning with Technology Fair

TLTM timeline
Figure 1: Timeline of the TLTM grant process

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Number of grants

Each of the five colleges represented by a grant application will be awarded at least one grant, either individual or group. Only one award will be presented to an individual if that individual is applying for both an individual and a group grant. The grand total of funded grants for all five colleges combined will not exceed $20,000 for a grant period. Partial awards may be made based on availability of funds and agreement by the awardee.

Types of grants

Individual Grant awards will fund projects up to $1,000. Group grant awards will fund projects up to $2,000. Only one award per individual will be presented if that individual is applying for both an individual and as the primary investigator (PI) of a group grant.

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How grant funds can and cannot be used

Grant funds are intended for the purchase of hardware; software, including mobile apps; training; and research-related materials for the support of grant projects. Grant funds cannot be used to pay for services provided by Regis employees; contracts lasting over one year; and any items not directly associated with the grant project. Contact Dr. Jeffrey Getchell at jgetchell001@regis.edu or 303-964-5429 with questions associated with the use of grant funds.

How to purchase using grant funds

Items associated with grant projects can be purchased in several ways:

  • Purchase an item using your department credit card and charge back to ID&T on the monthly reconciliation.
  • Send a properly completed check request bundle (check request form and two copies of the billing invoice) to ID&T for signature and processing by Accounts Payable.
  • When arranged beforehand with ITS, purchase an item through ITS and have ITS bill ID&T directly.

IMPORTANT: ID&T can provide guidance on the above but we will not purchase grant items directly for award winners.

Application requirements

To be eligible for consideration, a fully completed grant application must be received by the submission deadline. Incomplete applications and applications received after the submission deadline will not be considered.

Application questions

The application form asks for the following information
  1. Name of primary applicant.
  2. College and department.
  3. Regis email address.
  4. Phone number.
  5. Type of grant: Individual / Group.
  6. If a group application, provide the names and departments of the other applicants.
    • Name: _________ Department: ________
    • Name: _________ Department: ________
    • Name: _________ Department: ________
    • Name: _________ Department: ________
  7. Proposed grant title.
  8. Provide a brief description of the proposed project including project overview, the technology(s) to be used, and anything else that would assist the selection committee in evaluating your proposal.
  9. Describe how this project would affect student learning.
  10. Describe how this project would affect teaching.
  11. Requested dollar amount (up to $1,000 individual or up to $2,000 group).
  12. Detailed breakdown of costs (must equal the amount requested in Question #10). This is the exact technology(ies) that will be purchased with grant funds, so be specific!

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Formal presentation of findings

All grant awardees agree to the following:

  1. Creation of a grant project summary report within fifteen months after the awarding of grant funds, to be published on the ID&T website.
  2. A presentation of the grant project at:
    • The Teaching and Learning with Technology Fair by way of a table presentation, or
    • A presentation at the eLearning Consortium of Colorado meeting, held in January or February on the Northwest Denver campus.
  3. Creation of a poster summarizing the grant project.

Awardees are encouraged, but not required, to present project findings at other venues such as faculty forums, journal article submission, and regional and national conferences.

Suggested proposal categories

Grant proposals may fall into, but are not limited to, one or more of the following categories:

  • Innovation: the innovative use of a mainstream technology (e.g. the use of Lync for real-time tutoring sessions.)
  • Classroom: the innovative use of technologies available in existing classrooms (e.g. the use of an iPad app and classroom projector for student project presentations.)
  • Mobile: the use of a mobile technology for enhancing the student learning experience (e.g. development of a mobile app for delivery of supplemental course content.)
  • Cloud-based: the use of cloud-based technologies for enhancing the learning experience (e.g. the use of PiktoChart for creating infograms.)
  • Emerging technologies: the use of a technology considered several years away from widespread use. (e.g. the use of virtual reality as an orientation tool for clinical lab experiences.)

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More information

For more information contact the Department of Instructional Design & Technology at idt@regis.edu or phone 303-964-5429 (x5429).

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Forms and scoring rubric

Application forms

Scoring rubric